Ms PowerPoint 2016
Introduction of PowerPointMs- PowerPoint is the Presentation based package in which you can create different types of Slide and show it very easily.
How to open Ms- PowerPoint?
Click on start/All programs/ Ms-PowerPoint 2016.
Double click on Icon of Ms-PowerPoint 2016.
Related Package-
Title bar
Menu bar
Ribbon
Slide
Status bar
Task Bar
Difference between Ms- Word, Ms- Excel and Ms- PowerPoint
Ms Word Ms Excel Ms PowerPoint
Page Worksheet Slide
Document Workbook Presentation
Cursor Cell Pointer Cursor
Related Slide-
In the PowerPoint, you can create attractive slide and show it very
easily with the F5. In the slide if you want to write in this situation you
will use Text Box to drag area and write something in it.
File Menu
How to get New Presentation?
There are four methods to get New Presentation---
File Menu
How to get New Presentation?
There are four methods to get New Presentation---
- Click on File/New/Blank Presentation.
- Ctrl +N
- Alt +F+N+L1
- Symbol of New Presentation
How to open any old file?
There are five methods to open any file----
- Click on File/Open/Choose any one file and click on it.
- Ctrl +O
- Press Alt +F+O
- Click on symbol of open
- Press Ctrl +F12
What is the function of Save?
There are two works of Save-
To save any other text in old file.
Process- open any old file and write some something after that save it
for any method.
To save current file.
Process- Open New Presentation and write some text in the slide after
that save it in this way.
Click on file/Save
- Press Ctrl +S
- Press Alt +F+S
- Shift +F12
- Symbol of save
- Alt +Shift +F2
How to protect Presentation?
- Open any file
- Click on File/Info/Protect Presentation/Encrypt with password.
- Type appropriate password and click on ok.
What is the function of Save as?
By the help of save as, you can make Duplicate file from original file.
Process-
- Open any old file
- Click on file/Save as
- Choose drive
- Type another name in file name box
- And click on save.
How to get Print?
- First of all, open any file
- Press Ctrl +P or Click on file/Print
- Choose Printers name ad adjust the properties of printer
- Put No. of Copy
- In the setting option adjust all appropriate setting to get print
- out after the click on print.
How to close any file?
There are four methods to close any file-
- File /Close
- Press Ctrl+W
- Ctrl +F4
- Press Alt +F+C
Write about option.
Option is an important setting of Presentation.
Home Menu
How to cut any text or object?
First of all, select the required text or object.
After selection, you have cut any text or object for four methods-
Click on symbol of cut
Ctrl +X
Right click on selected area/cut
Press short cut key and click on cut.
How to copy any text or object?
First of all, select the required text or object.
After selection, you have copy any text or object for four methods-
Click on symbol of copy.
Ctrl +C
Right click on selected area/copy.
Press short cut key and click on copy.
How to Paste any cut or Copied text or object?
First of all, place the cursor at the required position after that I shall paste any text or object for four methods-
Click on paste
Ctrl +V
Right click at cursor position and click on paste
Press short cut key and click on paste.
What is function of paste special?
By the paste special you can paste any cut or copied text or object from another package into current package.
What is the function of Format Painter?
By the help of Format painter, you can apply the same effect from one to another.
What is function of Office Clipboard?
In the Office Clipboard, you can store cut or copied text or object and paste it at the cursor position.
How to make duplicate of any object.
There are two methods to make duplicate any object-
Process-
First of all, select the object.
Click on Copy/duplicate or Press Ctrl +D
Note- If you right click on the shape you will get different types of option
about shape.
How to get New Slide?
There are two methods to get new slide-
- First- Click on Home/New Slide, now choose any on slide from the given list and click on any slide.
- Second- Press Ctrl +M
How to make Duplicate slide?
There are two methods to make duplicate slide-
Click on New Slide/ Duplicate selected slide.
Right click on the required slide and click on duplicate slide.
How to Delete slide.
There are two methods to delete slide-
First of all, select the slide and press delete button of keyboard.
Right click on the required slide and click on delete slide.
Write about slides from outline.
By the help of it you can insert whole slide from another file into current
file.
Process-
Click on new slide/slides from outline.
Get a dialog box, choose appropriate file from the list and click on open.
How to insert slide from another file?
Click on new slide/Reuse slide
Get a dialog box, in this box click on browse/browse file
Choose any one file of PowerPoint and click on open
Now click on appropriate slide to insert.
Write about Layout.
By the help of it you can change the design of the slide.
Write about Reset.
By the help of it you can get the previous position of slide.
Write about section.
Add Section- By the help of it you can add a section to your presentation.
Rename Section- By the help of it you can change the name of section.
Remove section- By the help of it you can remove the current section.
Remove all section- By the help of it you can remove all section in one time.
Collapse all- By the help of it you can hide all section.
Expand all- By the help of it you can show all secton.
How to change the font of text?
First of all, select the required text after that click on bullet of font now choose appropriate font from given list and click on it.
Write about Font Size, Clear all Formatting, Bold, Italic, Underline, Text Shadow, Strikethrough, Character spacing, Change case and, Font Color.
Font Size- By the help of it you can increase or decrease the font size.
There are four methods to increase or decrease the font size.
Ctrl +]
Ctrl +[
Ctrl +Shift + >
Ctrl +Shift + <
Click on size of bullet and choose any on size and click on it.
Click on Increase font size or decrese font size to increase or
decrease the font size of selected text.
Clear All Formatting- By the help of it you can remove all extra effects on the selected text.
Bold- By the help of it you can make bold.
Process-
Write some text
Select it
And press Ctrl +B or click on symbol of bold.
Italic-By the help of it you can make italic.
Process-
Write some text
Select it
And press ctrl +I or click on symbol of italic.
Underline- By the help of it you can apply underline.
Process-
Write some text
Select it
Press Ctrl +U or click on bullet of underline and choose underline
style and click on it.
Text shadow- By the help of it you can add a shadow behind the selected
text to help it stand out on the slide.
Strikethrough- By the help of it you can draw a line through the selected
text.
Double strikethrough- By the help of it you can draw two line through
the selected text.
Character spacing- By the help of it you can adjust the spacing between
two characters.
Change case- By the help of it you can change the case of written text.
Font Color- By the help of it you can change the color of text.
What is the function of Bullet & Numbering?
By the help of it you can apply Bullet & Number before the selected
paragraph.
Process-
Write some paragraph
Select it
Now choose appropriate bullet or number.
And click on it.
How to change the color of bullet or number?
First of all, click on bullet or Number symbol.
Now click on bullet and numbering
Choose any one color from the color list and click on ok.
What is the function of increase list level?
By the help of it you can increase the indent level.
What is the function of decrease list level?
By the help of it you can decrease the indent level.
What is the function of line spacing?
By the help of it you can control how much space appears between lines of text.
What is the function of Text Direction?
By the help of it you can change the orientation of text to vertical, stacked or rotate it to the desired direction.
What is the function of Align Text?
By the help of it you can change how your text is aliged within the text box.
Write about convert to SmartArt.
By the help of it you can converting text on your slide to a SmartArt graphic.
Write about alignment.
There are four alignment-
Left – It is used to arrange the selected text in the left position.
Right- It is used to arrange the selected text in the right position.
Center- It is used to arrange the selected text in the center position.
Justify- It is used to arrange the selected text in the justify mode.
Write about column.
By the help of it you can split your text into two or more columns.
Write about shapes.
By the help of Shapes option, you can insert many types of Shapes.
There are two types of shapes First, Readymade second, you can draw the shape as per required.
Properties of shapes-
- In the shape, you can write any text
- You can change the text direction.
- You can fill it appropriate color, picture, Gradient, Texture and pattern.
- You can change the outline color and width.
- You can change the shape by change shape option and apply different types of effects by shape effects.
- You can move it from one place to another.
Write about bring to front, send to back, bring forward and send
backward.
Bring to front- By the help of it you can bring the selected object in front of all other objects.
Send to back- By the help of it you can send the selecte object behind all other objects.
Bring forward- By the help of it you can bring the selected object
forward one level.
Send backward- By the help of it you can send the selected object back
one level.
Write about group, Ungroup and Regroup.
Group- By the help of it you can join objects together to move and format them as if they were a sinle object.
Ungroup- By the help of it you can break the connection between grouped objects.
Regroup- by the help of it you can again join the objects together.
Write about align.
By the help of it you can change the placement of your selected objects
on the page.
Write about Rotate.
By the help of it you can rotate the selected object as per required.
Write about selection pane.
By the help of it you can easier to select objects and chnge their order.
Write about quick style.
By the help of it you can quickly add a visual style to the selected shape
or line.
Write shape fil.
By the help of it you can fill the selected shape with a solid color, gradient, picture or texture.
Write about shape outline.
By the help of it you can pick the color, width and line style for the outline of your shape.
Write about shape effect.
By the help of it ew can apply a visual effect to the selected shape.
Write about find, replace, replace fonts, select all and selected objects.
Find- By the help of it you can search any word.
Replace – By the hep of it you can replace any word with other word.
Replace fonts- By the help of it you can change the font of any selected text.
Select all- By the help of it you can select all text or object.
Select objects- It is used to select any object which is present on the slide.
Insert Menu
Write about Table.
By the help of table, you can create attractive table on the slide. If you create a table after that Design Menu will have activated now by the help of it you can modify the table. If you insert or delete the row or column at the cursor position in this situation you will use the Layout Menu.
Write about picture.
By the help of it you can insert picture on the slide from any drives. If you insert a picture, Format menu will have activated now by the help of it you can modify the picture very easily.
Write about online picture.
By the help of it you can insert picture through internet.
Write about screenshot.
By the help of it you can quickly add a snapshot of any window that’s open on your desktop to your document.
Write about Photo Album.
By the help of it you can crate a beautiful presentation of your favorite photo collection.
Process-
Click on photo Album/ New Photo Album
Get a dialog box
Click on file/disk to insert picture
Click on new text to get text box.
Click on All picture black and white to convert picture in Grayscale mode.
Choose picture layout from given option.
Choose fram shape from given option.
Choose any ome theme from given option
Now click on create.
Note-If you want to modify the created Photo Album, click on edit Photo Album and after modification clcik on Update.
Write about SmartArt.
By the help of it you can insert a smartArt Graphic to visually
communicate information.
Write about Hyperlink.
By the help of it you can joint the link from another file to current file.
process-
Open any old file
click on Hyperlink
Get a dialog box
In this box choose another file of PowerPoint and click on ok.
Now by pressing down ctrl key and click on required link.
Now choose any on slide and copy it now close this file and paste it at current file.
Write about comment.
By the help of it you can add a note about this part of the document.
Write about Text Box.
By the help of it you can draw a text box anywhere.
Propery of Text Box-
You can write any text.
you can change the text direction.
you can fill it with color, Picture, Gradient and Texture.
You can modify the outline with line color and line weight.
you can apply some effect by shape effect option.
you can move it from one place to another.
Write about Header&Footer.
The content of the header and footer repeats at the top and bottom of
each printed page.
Process-
Click on header & Footer
Get a dialog box
Activate the date and time
Choose any one model of date and time and click on it.
Activate slide number to appear the slide number on the slide.
Activate Footer and write something in it.
Now click on apply or apply to all.
Write about WordArt.
By the help of it you can add some artistic flair to your document.
Write about Object.
By the help of it you can insert another package into current package.
Process-
Click on insert /object
Get a dialog box, in this box choose any another package form the list and click on ok.
Now do some work in it and click on outside of the slide.
Write about Equation.
By the help of it you can add common mathematical equations to your document.
Write about symbol.
There are two works of Symbol-
You can insert Hindi Character at the cursor position.
You can insert any one symbol at the cursor position.
Write about video.
By the help of it you can add a video to your presentation.
Write about Audio.
By the help of it you can insert a Audio song from computer to your presentation.
Write about Screen Recording.
By the help of it You can record your computer screen and related audio before inserting the recording on your slides.
Design Menu
Write about themes.
By the help of it you can change the theme of slides. If you change the theme in this situation Date and Time area, Footer area, Number area, Font, Font color, Font Effects will have changed.
Write about slide size.
By the help of it you can choose the size of slide, generally you will use A4 size of Slide.
Write about Format Background.
By the help of it you can change the background of slide with color, Gradient, Picture, Texture and pattern.
Transitions Menu
Write about Slide Tansition.
By the help of it you can pick the special effects for the transition on the slide.
Write about Effect option.
By the help of it you can change to a variation of the selected transition.
Write about sound.
By the help of it you can pick a sound to play during transition from the previous to this one.
Write about druration.
By the help of it you can specify the length of the transition.
Write about Apply to all-
By the help of it you can apply the current slide’s transition effects ans time setting to the entire presentation.
Write about On Mouse Click.
By the help of it you can wait until a mouse click to move the the next slide.
Write about After.
By the help of it you can move to the next slide after acertain number of second.
Animation Menu
Write about animation.
By the help of it you can apply the different types of animation on the
selected objects.
Slide Show Menu
Write about From Beginning.
By the help of it you can start the show from the first slide.
Write about From current slide.
By the help of it you can start the show at the current slide.
Write about custom slide show.
By the help of it you can show only the slides you choose.
Process-
Click on custom slide show/custom show
Click on new and choose required slide and click on Add/ok.
Now if you want to show it click on show option.
Write about set up slide show.
By the help of it you can set up advanced optionfor the slide show.
Write about hide slide.
By the help of it you can hide the current slide.
Write about Rehearcs Timing.
By the help of it you will record how much time you spend on each slide.
Review Menu
How to check the spelling.
There are two methods to check spelling –
- By the help of symbol of spelling and grammar.
- By the help of F7.
What is the function of Research?
By the help of it you can search the synonyms and antonyms of any
word.
Process-
- Type word in search for box
- And activate the Thesaurus; English (United State)
- Now right click on any word and click on insert.
Write about Thesaurus.
By the help of it you can get the synonyms and antonyms of any selected word.
Process-
- Write some word
- Select it
- Click on thesaurus option to get synonyms and antonyms.
Write about tanslate.
By the help of it you can get the Hindi Meaning of any selected word.
Process-
- Write some word
- Select it
- Click on translate option.
Write about Language.
By the help of it you can choose the language for proofing tools.
Write about new comments, delete comments, previous comments, next
comments and show comments.
New comments- By the help of it you can insert a comment at the cursor position, it is very important for us because in the comment box you can add a note about this part of the document.
Delete comments- By the help of it you can delete the selected or all comments on the presentation.
Previous comment- By the help of it you can jump to the previous comment.
Next comment- By the help of it you can jump to the next comment.
Show comment- By the help of it you can see comments by using the comments pane or comments markup.
Write about compare, Accept change, reject change, previous change,
next change and reviewing pane, End review.
Compare- By the help of it you can compare and combine another presentation with your current presentation.
Accept change- By the help of it you can accepting all the changes at once.
Reject change- By the help of it you can rejecting all changes at once.
Previous change- By the help of it you can jump to the previous tracked change.
Next change- By the help of it you can jump to the nect tracked change.
Reviewing pane- By the help of it you can show the reviewing change.
End Review- By the help of it you can end the presentation review applying the current accept and reject decisions.
View Menu
Write about Normal, Outline view, slide sorter view, Notes page and
Reading view.
Normal- By the help of it you can edit your presentation slide by
slide and navigate with thumbnails by using the normal view.
Outline view- By the help of it you can edit and jump between your
slides into the outline pane.
Slide sorter view- By the help of it you can see thumbnails of all
the slides in your presentation to easily rearrange them.
Notes Page- By the help of it you can see how your presentation
will look when printed out with notes.
Reading view- By the help of it you can play your slide show in the PowerPoint window to see animation and transitions without switching to a full screen slide show.
Write about Slide Master, Handout Master and Notes Master.
Slide master- By the help of it you can control the look of your entire presentation including color, Fonts, Backgrounds effects and just about everything else.
Handout Master- By the help of it you can contomize how your presentation will look as a printed handout.
Notes master- By the help of it you can customize how your presentation will look when printed out with your notes.
Write about Ruler, Gridlines, Guides and Notes.
Ruler-By the help of it you can once on and off on the presentation.
Gridlines- By the help of it you can once on and off on the presentation.
Guides- By the help of it you can once on and off on the presentation.
Notes- By the help of it you can write notes about current slide.
Write about zoom and Fit to window.
Zoom- By the help of it you can adjust the zoom of the slide.
Fit to Window- By the help of it you can zoom your presentation so that the slide fills the window.
Write about color, Grayscale and black and white.
Color- It is used to get colorful presentation.
Grayscale- It is used to get black and white presentation.
Black and white- It is also used to get black and white presentation
Write about new window, Arrange all, Cascade windows and move split.
New window- By the help of it you can open a second window for your document.
Arrange all- By the help of it you can stack your open window so you can see all of them at once.
Cascade windows- By the help of it you can see all your open windows overlapped on the screen.
Move split- By the help of it you can move the splitters which separate the different panes of the window.
★End★
✍️By.....Rajesh Yadav
💌E-Mail:-AjnabiCreation@gmail.com
📞Phone:- 7479764720